1
Open the CMS URL
Go to https://cms.academichelperbd.xyz/ in a modern browser (Chrome, Edge, or Firefox recommended).
2
Enter your credentials
Use the username and password assigned by your school. Contact your administrator if you cannot sign in.
3
Select your school context
If prompted, confirm you are working in the correct school — all data is scoped to your institution.

Understand the layout

Sidebar menu groups modules: students, fees, exams, HR, accounts, settings, and more.
Home dashboard shows key stats: enrollment, today’s fee collection, cash/bank balance, attendance, birthdays, and SMS balance.
Smart dashboard adds filters — date range, class, section, and academic year — for deeper analytics.
Many reports open in print-friendly pages; use your browser’s print dialog or Save as PDF.

Student portal (separate app)

Students and parents use a different URL.

1
Student app URL
Students sign in at https://student.academichelperbd.xyz/ for timetable, results, notices, and assignments (based on school setup).

Note: Teachers often use the same CMS URL as administrators, with a restricted menu based on teacher permissions.

Dashboards

Monitor school health from the home and smart dashboards.

Home dashboard

View total students and quick links to common tasks.
See fees collected today and current cash/bank balances.
Check today’s attendance summary and upcoming student birthdays.
Monitor remaining SMS balance (purchased quota).
Use charts for fee trends, attendance patterns, and distributions.

Smart dashboard

1
Open Smart dashboard
From the menu, open the smart analytics dashboard.
2
Apply filters
Set date range, class, section, academic year, or other filters available to your role.
3
Interpret charts
Compare collections, attendance, or enrollment over time. Export or print if your school enables those actions.

Roles & permissions

Why menus differ between users and how access is controlled.

Role-based menus

Each user account has a role (e.g. administrator, accountant, teacher, office staff).
Only menu items granted to that role appear in the sidebar.
Some schools hide modules entirely via configuration — even admins may not see disabled features.

Note: If you need access to a module, ask your school administrator to update your role or permissions under Security & Users.

Managing users (administrators)

1
Add user
Security & Users → Add user. Create staff system accounts with login credentials.
2
Assign permissions
Use Add permission for general roles, or Add teacher permission for teacher-specific menu access.
3
Review active users
List of users and List of teacher users help audit who can access the system.

Admissions & online application

Public apply links, applicant review, and converting applicants to students.

Share the public apply link

1
Configure online admission
In Online Application settings, set up the admission form and online admission fee if required.
2
Distribute the link
Share the school-specific public URL with parents — no staff login is required to apply.
3
Review applicants
Open the applicant list, run applicant reports, and approve or follow up on pending applications.

Complete a new admission

1
Add the student
From Student Management → Add new student. Include payslip selection during admission when prompted.
2
Assign payslips
Generate or assign fee payslips for admission and recurring charges.
3
Collect fees
Use Pay slip collection or Quick collection to record admission and initial fee payments.

Student management

Records, bulk import, photos, migration, and official documents.

Add or update students

1
Single student
Add new student for one admission, or Update basic info / Update full profile for changes.
2
Bulk upload
Use Bulk upload with the school’s Excel template. Validate columns before importing to avoid errors.
3
Photos
Upload student photos individually or in bulk for ID cards and reports.
4
Class changes
Migrate student when promoting or changing class, section, or academic year.

Certificates & ID cards

Generate and print Student ID cards from Student ID Management.
Create Prottoyon Potro, transfer certificates, and testimonials from reports menus.
Use list and print views for transfer certificate and testimonial records.

Class diary

Add class notes for students to view relevant study material.
Create quizzes linked to classes for formative assessment.

Student attendance

Daily marking, leave workflow, and attendance reports.

Record daily attendance

1
Open attendance entry
Select class, section, and date. Mark students present, absent, late, or on leave.
2
Save and verify
Submit the sheet, then run an attendance report to confirm counts.

Leave requests

1
Enter leave
Use Leave entry to register student leave with the appropriate leave type.
2
Approve leave
Authorized staff use Leave approval to accept or reject pending requests.
3
Configure leave types
Administrators define leave types under attendance settings.

Biometric integration

Configure HR time settings and Student time settings for machine sync rules.
Leave entry and approval may link from the machine attendance menu when devices are connected.

Fees & student accounts

Payslips, collections, donations, form fees, and collection reports.

Monthly fee cycle

1
Generate payslips
Generate payslip for one student or Generate multiple payslips for a batch.
2
Collect payment
Pay slip collection for standard entry, or Quick collection for fast counter service.
3
Print unpaid slips
Print unpaid payslips to send reminders home or distribute in class.
4
Reconcile
Run Daily collection report and Due / pay summary at end of day.

Other collections

Form fee collection for admission or exam forms.
Donation collection with donation list reports.
Add payslips for new or old students when adjusting accounts.

Useful reports

Head-wise summary, month-wise fees, paid invoice, and list of due/pay.
Monthly paid details for accountant reconciliation.

Note: Deleting payslips may be restricted by role — use only when correcting data entry mistakes.

General accounts (school accounting)

Vouchers, posting, and financial statements.

Create vouchers

Cash payment / Cash receipt vouchers for on-hand cash.
Bank payment / Bank receipt vouchers for bank movements.
Journal and Contra vouchers for adjustments and transfers.

Post and report

1
Voucher posting
Post approved vouchers so they appear in books and trial balance.
2
Run books
Cash book, Bank book, Journal book, and Accounts voucher listing.
3
Financial statements
Income & expense summary, Trial balance, Balance sheet, and Income statement for period-end.

My account (personal)

View Current balance and Personal statement for your assigned cash/bank register.
All statement shows combined activity where permitted.

Exams & results

Marks entry, reports, admit cards, seating, and grand final.

Exam setup (administrators)

Configure class → subject mapping, exam marks, grade points, and report signatures in Basic Settings.
Assign subject → teacher and marks input permissions before teachers enter scores.
Publish exams when results should be visible to authorized roles.

Enter marks and notify

1
Marks input
Open marks input by subject and class. Save progressively; verify before publishing.
2
Reports
Generate mark sheets, tabulation sheets (multiple formats), merit lists, and pass/fail lists.
3
Exam SMS
Send result or exam notifications via the messaging module when approved.

Admit card & seating

1
Configure admit card
Set admit card layout, instructions, and exam blank sheet options.
2
Print
Print admit cards and seat plans for exam halls.

Grand final (annual results)

1
Setup rules
Define grand final rules in exam settings.
2
Run process
Execute grand final process, then print progress report, merit list, fail list, and tabulation.
3
Notify
Send grand exam SMS when results are finalized.

HR, attendance & payroll

Staff records, HR attendance, salary processing, and payslips.

Staff records

1
Add HR
Add HR/staff with designation and department. Use bulk upload for large imports.
2
Maintain profiles
Update HR basic info and full profile. Generate HR ID cards when needed.

HR attendance

Record HR/staff attendance daily.
Enter staff leave and configure HR leave types.
Run attendance, date-wise, and month-wise HR attendance reports.

Monthly payroll

1
Salary structure
Define salary statement structure under payroll settings.
2
Process salary
Run Process monthly salary for the selected month.
3
Print payslips
Print salary payslips and monthly salary sheet for staff distribution.
4
Promotions
Record promotion / increment and list historical changes.

SMS messaging

Send messages, manage templates, and track delivery.

Send SMS

1
Choose recipients
Send to students, parents, teachers, or custom groups from the phone book.
2
Compose message
Write text or pick a saved template from Create text message.
3
Submit and track
Handle SMS requests if approval is required. Check Message status report for delivery.

Note: Dashboard shows remaining SMS balance — purchase or top up through your service provider as arranged with SoftEdge.

Exam and grand final SMS

Use dedicated exam SMS and grand exam SMS actions after results are verified.
Confirm recipient lists before sending bulk messages to avoid errors.

School configuration

Classes, fees, exams, accounts, and inventory setup.

Core academic setup

Institution info, class, section, shift, group, subject, and category.
Academic year, academic session, class period, and class teacher assign.
Class exam and board exam setup before running formal exams.

Fee configuration

1
Fee types and amounts
Define fee types and Fees setting rules per class or category.
2
Payslip setup
Configure pay slip types, pay slip setup, and Weaver (discount) rules.

Accounts & inventory

Chart of account heads, registers, and projects for general accounting.
Unit of measure and chart of items for inventory purchases and use.

Printing & reports

Get clean printouts for office, parents, and auditors.

Print-friendly pages

Most reports open a dedicated print layout — use Ctrl+P (Windows) or Cmd+P (Mac).
Payslips, ID cards, certificates, attendance sheets, and HR lists support direct printing.
For PDF archives, choose Save as PDF in the print dialog.

Excel import tips

Download or request the official template before bulk student or HR upload.
Remove empty rows and verify class/section codes match Basic Settings.
Import in small batches first if you are validating a new academic year setup.

Frequently asked questions

Quick answers to common questions from school staff.

I cannot see a menu item my colleague has. Why?

Your user role or teacher permission set controls visible menus. Ask your school administrator to grant access, or confirm the module is enabled for your school.

What is the difference between CMS and the student app?

CMS (admin/teacher panel) is for staff operations — fees, exams, settings. The student app is for learners and families to view academic information assigned by the school.

How do parents apply for admission online?

Share your school’s public online application link. Applicants submit the form without staff login; your office reviews the applicant list and converts approved applications to student records.

Can I undo a payslip or fee entry?

Some actions like delete payslip are permission-controlled. Contact your accountant or administrator rather than duplicating payments.

Where do I configure classes and fees for a new year?

Use Basic Settings: academic year/session, class structure, fee types, and payslip setup before generating payslips for the new session.

How do I print student ID cards?

Ensure photos are uploaded, configure templates in Student ID Management, then generate and print from the student ID or reports menu.

SMS did not send. What should I check?

Verify remaining SMS balance on the dashboard, recipient numbers in the phone book, and message status report. Some schools require SMS request approval.

Who do I contact for technical support?

Use in-app Support Tickets for internal tracking, or contact SoftEdge Technology Ltd via the website and WhatsApp for product support and demos.

More resources

Related pages & support

Continue exploring or reach out for help.

Full feature list

Browse every module and capability.

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Modules overview

Admin and student portal modules at a glance.

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WhatsApp SoftEdge for a live walkthrough.

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Product by SoftEdge Technology Ltd. For demos and implementation support, contact via WhatsApp or the company website.

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